How Do I Apply for My File?

Applying for your GCMS file is easy - it takes just 4 simple steps:

  1. Download our GCMS note Application Kit
  2. Complete and sign the two forms you'll find enclosed - our CAIPS FileCheck Application Form, and the official IMM5744 Consent Form.
  3. Send the two forms back to us via email, fax or mail.
  4. Send payment to us via PayPal using your credit card - you don't need to open a PayPal account to do this!

The Application Kit includes full instructions for completing your application, but these four stages are also explained in more detail below.

1. Obtain the CAIPS FileCheck Application Kit

Our Application Kit is a 5 page guide to applying for your IRCC file. It includes a 'how to' guide, a section on frequently asked questions (FAQ), and the necessary forms that you will need to complete - our application form and the official IRCC IMM5744 'Consent to an Access to Information Request' form.

You can download the Application Kit here. If you have any problems downloading the kit, please email us at and we will email, fax or post the kit to you. The Application Kit is in Adobe Acrobat (PDF) format - if you don't already have Acrobat installed on your system, you can download Acrobat Reader free of charge here.

2. Complete the Application And Consent Forms

The CAIPS FileCheck Application Form

Our simple application form confirms your personal details and tells us what service you want from us. If you need any further information on what is included with each service then please consult our price list or email us.

The CAIPS FileCheck Application Form is available as part of our Application Kit (above) but if you would prefer to download it alone you can find it here - download the Application Form.

The Official IMM5744 'Consent to Disclosure' Form

The IMM5744 'Consent to Disclosure' Form is an official Immigration, Refugees and Citizenship Canada (IRCC) form on which you provide your consent for CIC to disclose the information in your CAIPS file to us. IRCC will not release your personal information (i.e. your GCMS file) to us without it as to do so would be a breach of the Canadian Access to Information and Privacy Act. Please be reassured that we can only use this form to assist you in obtaining a copy of your file - we cannot use it for any other reason.

The Official IMM5744 'Consent to Disclosure' Form is available as part of our Application Kit (above) but if you would prefer to download it alone you can find it here - download the consent form.

3. Send Your Completed Forms to Us

Via Post

Patricia Bridson
BOX 2231
V8L 3S8

n.b. please contact us for our street address if you are sending your request via courier

Via Fax

Our fax number (Canada) is 1-250-483-1513

Via Email

You can scan and email the forms to us at

4. Paying for Our Services

We now use PayPal exclusively to process credit and debit card transactions for our clients - it is quick, easy and secure and it means that you don't have to share your card details with us!  Visit our How To Pay page for further details of how to pay via PayPal.

If you are don't have a credit / debit card or are unable to pay via PayPal, please contact us and we will try to find a solution for you.

The Wait

File requests are processed by IRCC in Ottawa, Canada. Most file requests are processed and the files returned to us in around 5 weeks.

Receiving Your File

We aim to email your file to you in Adobe Acrobat (PDF) format the same day we receive it in our office in British Columbia. If you select the 'CAIPS Premium' service we will additionally post or fax the GCMS file to you at your request.

Help - I Don't Understand!

If you have any questions or problems please feel free to email us at